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title: "Faculty and Staff Guide to Remote Work and International Travel"
canonical: "https://tech.calpoly.edu/space/CPKB/1949204653/Faculty%20and%20Staff%20Guide%20to%20Remote%20Work%20and%20International%20Travel"
format: markdown
---
Cal Poly has several tech resources available to enable faculty and staff to seamlessly work from anywhere. Refer to this page as your guide to ensure you have access to all the campus resources you need while working remotely. The information below is designed to help your Cal Poly computer maintain functionality and security while away from campus (off-campus work, sabbatical, travel, et al.).

> ✅ **IMPORTANT**  
> ✅ To help prevent service interruptions, **please connect your work computer(s) to the VPN whenever you are working remotely. **This ensures your computer will retain functionality and remain connected to Cal Poly services. Computers that are not kept up to date with the latest security patches may lose access to Cal Poly systems.

### Tips/Resources to Prepare for Working Remotely & Internationally

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> Use GlobalProtect to connect to[ ](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/2425144)**[Cal Poly’s Virtual Private Network (VPN)](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/2425144)**. Using the VPN will add an extra layer of protection by guaranteeing your network traffic is encrypted and will allow you to access sites and services that might normally be blocked otherwise. VPN is required for password changes. 
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> If you plan to log into Cal Poly services while traveling (Cal Poly Portal, Microsoft Outlook, etc.) <u>[submit a ticket ](https://tech.calpoly.edu/space/CPKB/1949204653/Faculty+and+Staff+Guide+to+Remote+Work+and+International+Travel?createRequest=true&portalId=2&requestTypeId=30)</u>that lists your international destinations and dates you plan to be at each. The Cal Poly Information Security Office will flag your account, so it’s not locked when those login attempts are detected.
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> You should also grab a DUO key fob from the service desk, so that you have access to DUO authentication, even if your cell phone isn’t working. You can do this by visiting the <u>[Service Desk](https://tech.calpoly.edu/page/service-desk)</u> in person, no appointment is required.
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> > ✅ If you wish to continue using your Cal Poly-provided cell phone, you will need to reach out to the telephone coordinator in your department.
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> Property Accounting has its own requirements for domestic and international travel. Those requirements can be found on their <u>[Forms Page](https://afd.calpoly.edu/accounting-reporting/forms)</u>.
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> > ℹ️ Any questions with these forms should be directed to the Property Accounting staff.
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> Restart your workstation at least once a week. Your system automatically checks for updates. Major operating system updates will be announced by a pop-up window. You can defer these updates for a limited amount of time. If you decide to do the update, make sure to restart the computer before starting it as this helps allow the update to be installed.
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> If your password is scheduled to expire while you are away from campus, we recommend you change and re-sync it at least one week before you leave. Follow the steps in the links below to complete the password change and re-sync, depending on your device type…
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> [Windows PC Password Change/Re-Sync](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/2916810753)
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> [Mac Password Change/Re-Sync](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/964001911)
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> We recommend you sign into the **[OneDrive](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/2425177)** app on your computer to sync and back up your files.  
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> Make sure your **[Duo-linked device](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/708214801)** is in functioning order, is connected to the internet, and is in your possession.

### Quick Links

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> [Travel Request](https://afd.calpoly.edu/travel/request/)
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> [Travel Authorization](https://afd.calpoly.edu/travel/authorization/)

> ✅ For any other help or questions about your time away from campus, please submit a **[support request ticket](https://calpoly.atlassian.net/servicedesk/customer/portal/2/create/30)**.