---
title: "Scheduling and Sharing Between Campuses"
canonical: "https://tech.calpoly.edu/space/CPKB/2628452353/Scheduling%20and%20Sharing%20Between%20Campuses"
format: markdown
---
> ℹ️ **Microsoft Forms** currently does not allow sharing with users outside of your own campus.
> ℹ️ To share a Microsoft Form with both campuses it will need to be set to **Anyone can respond**.
> ℹ️ [Read more about Microsoft Forms sharing…](https://support.microsoft.com/en-us/office/share-a-form-384371be-f1e7-4628-bcba-abd3d6123917)
## **Email and Calendar**
### To Look Up Someone from the Other Campus
1. Start typing their name in the **To/Invitee** field as you normally would for your campus:
### **To Share a Calendar (viewing only)**
1. The Solano/SLO campus member can go into their **Outlook Settings (Gear Icon in top right corner)** **> Calendar > Shared Calendars**, choose **Share a calendar **and **select their Calendar.**
2. Then **search for the Solano/SLO campus member** they want to share with and **share the calendar. **
*The Solano/SLO campus team member should receive an email and be able to access it directly from the message.*
> ⚠️ **IMPORTANT**
> ⚠️ The Calendar Owner must grant you access to their calendar to add someone's 'Free/Busy' calendar from the other campus.
### **To Schedule a Meeting with Solano/SLO Campus Members**
> ℹ️ **TIP**
> ℹ️ You’ll achieve the best results by using the Outlook **Scheduling Assistant.** See steps below…
1. In Outlook Calendar, select **New Event**.
2. Enter the **Event Name** and **Required People.**
3. Select **Scheduling Assistant** from the menu bar.
*(Outlook Desktop App Looks like this…)*
(Outlook on the web looks like this…)
> ℹ️ *On the Scheduling Assistant screen, you can see the free/busy time of your requested participant(s). You may also add additional required participants and optional participants.*
4. Once you are ready, click **Done**, then click **Send**.
## **OneDrive**
[Sharing a OneDrive File or Folder](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/265945378) with someone from the other campus is done the same way as sharing with someone on your campus:
## SharePoint
### To share a SharePoint site with Specific People or Groups
1. Submit an [IT General Support ticket](https://calpoly.atlassian.net/servicedesk/customer/portal/2/group/8/create/30) to **request External Sharing **for your SharePoint site.
Please provide one of the following in the ticket:
1. The **Full Name** of the site,
or
2. The site’s **URL**
***Once you receive confirmation that the setting has been enabled, proceed to the next steps.***
2. From the SharePoint site, click the **Gear menu icon**, then select **Site Permissions**.
3. From Site Permissions…
For Team SharePoint Sites, click** Add members > Share site only**.
For Communication SharePoint Sites, click the **Share site** button.
4. Enter the employee’s **name** or** email address, **or enter a **group name**.
5. Select the **person/group** you wish to add.
6. **For each person/group selected, uncheck** the **Send email** checkbox.
7. Also, select **Read** from the drop-down menu.
Click **Add**.
### To share the SharePoint site with all Solano Campus Staff and Faculty
1. Submit an [IT General Support ticket](https://calpoly.atlassian.net/servicedesk/customer/portal/2/group/8/create/30) to **request External Sharing **for your SharePoint site.
Please provide one of the following in the ticket:
1. The **Full Name** of the site,
or
2. The site’s **URL**
***Once you receive confirmation that the setting has been enabled, proceed to the next steps.***
2. From the SharePoint site, click the **Gear menu icon**, then select **Site Permissions**.
3. From Site Permissions…
For Team SharePoint Sites, click** Add members > Share site only**.
For Communication SharePoint Sites, click the **Share site** button.
4. In the Search Box, **search for and select** the following groups:
- CPPersonTypeByLoc - SOLA state faculty
- CPPersonTypeByLoc - SOLA state staff
- CSUM-FacultyStaff-SharePoint
5. **For each group selected, uncheck** the **Send email** checkbox.
6. Also, select **Read** from the drop-down menu.
Click **Add**.
> ✅ By including all three of these groups, the Solano Campus staff/faculty will be able to access the site from both their @csum.edu and @calpoly.edu accounts. If the site should be shared with Solano Students as well, replace the group "CSUM-FacultyStaff-SharePoint" with "CSUM-FacultyStaffStudent".
> ℹ️ If you need help sharing, please contact the ITS Service Desk by [submitting a support request](https://calpoly.atlassian.net/servicedesk/customer/portal/2/group/8/create/30) or by calling [(805) 756-7000](tel:18057567000).