---
title: "Storage Limit Changes for OneDrive and SharePoint"
canonical: "https://tech.calpoly.edu/space/CPKB/2793308162/Storage%20Limit%20Changes%20for%20OneDrive%20and%20SharePoint"
format: markdown
---
Due to a reduction in the amount of storage that Microsoft is offering to education customers, Cal Poly will be implementing **new storage limits for OneDrive and SharePoint. **
## **What Is Changing?**
### **OneDrive:**
- OneDrive will be **reduced to 500 GB **for **staff, faculty, and students**.
- **Department accounts, guest users, and emeriti** will remain at **100 GB**.
- **No storage quota increases** will be allowed for OneDrive.
> 📝 **What if More Storage is Required?**
> 📝 Users are advised to create a SharePoint site with a document library.
> 📝 *Please view this **[SharePoint – Quick Start](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/797966523)** guide.*
### **SharePoint:**
- **SharePoint sites** will have a quota of **2 TB**. Reasonable quota increases for SharePoint sites can be requested through an [IT Support ticket](https://calpoly.atlassian.net/servicedesk/customer/portal/2/group/8/create/30).
> ℹ️ **OneDrive accounts** **and SharePoint sites** that are **over these quotas at the time of implementation** will be given exceptions.
> ℹ️ *Their quotas will be adjusted to accommodate their current usage. *
## **What Do I Need to Do?**
**No immediate action is required for most users,** as the majority of individuals at Cal Poly do not consume enough storage to reach the new limits. However, as a best practice, we recommend regularly reviewing your files and removing any that are no longer needed.
### Please reference [this article](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/797966588) on how to **check your current storage usage. **
## **What Happens If I Reach the Storage Limit?**
If you exceed a storage limit:
- You will receive a **notification email. **
- For SharePoint, this will be sent to the **site owners' email**.
- Your **existing files will remain safe. **
- You **will not be able to add or modify files** until you free up space.
> ℹ️ Contact the **[IT Service Desk](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/909246477)** if you need assistance.
## **How Can I Clean Up My Account or SharePoint Site?**
- Remove any **personal files**. These should be stored in your personal cloud or on local storage.
- Regularly review and delete files that are **no longer needed**.
- Set up folders with **Retention Labels**. These automatically delete files based on the timeframe you select.
For more information on Retention Labels, please visit the following Microsoft resources:
- [Apply Retention Labels to Files in SharePoint or OneDrive](https://support.microsoft.com/en-us/office/apply-retention-labels-to-files-in-sharepoint-or-onedrive-11a6835b-ec9f-40db-8aca-6f5ef18132df)
- [Assign Retention Labels and Archive Policies in Outlook on the Web](https://support.microsoft.com/en-us/office/assign-retention-labels-and-archive-policies-in-outlook-on-the-web-890bcbb3-0f0)