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title: "Location Coordinator FAQs"
canonical: "https://tech.calpoly.edu/space/CPKB/3624665101/Location%20Coordinator%20FAQs"
format: markdown
---
*(Click on the questions below to view the answers)*
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> *PeopleSoft is accessed through the Cal Poly portal by selecting the ****HR Administration**** app.*
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> *Scroll to the bottom of the Cal Poly portal page and click ****Show All Available Links****. The ****HR Administration link ****should be available for selection.*
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> *The path in PeopleSoft is:*
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> * ****Main Menu > Workforce Administration > Personal Information > Modify a Person***
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> *This means that you don’t have the PeopleSoft security access needed to view the page. *
> *Please have your supervisor submit a **[PeopleSoft Security Request](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/1950154771)** and request the ****Location Coordinator**** role group within the Human Resources/Academic Personnel tab.*
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> *If you enter an employee and see the message below it means that you do not have department security access to view the employee. Please have your supervisor submit a **[PeopleSoft Security Request](https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/1950154771)** and request the specific department(s) that you need.*
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> *Yes. There is a specific format for building and room numbers. The chart below includes instructions and examples.*
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> | ****Notes on Entry Standards**** |
> | **San Luis Obispo Campus**
- Building Number is 3 digits
> - Room Number is 4 digits
**Example:**
- Building: 001
> - Room: 200B | **Solano Campus**
- Building Number is ‘SC-‘ followed by 3 digits
> - Room Number is 4 digits
**Example**:
- Building: SC-001
> - Room: 0102 | **Fully Remote**
- Building Number is ‘000’
> - Room Number is REMOTE
**Example**:
- Building: 000
> - Room: REMOTE |
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> *PeopleSoft does not allow someone to make updates to their own data. You will need to work with your supervisor to identify another Telephone/Location Coordinator in your area to make the updates on your behalf.*
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> *Yes, this updates the Cal Poly faculty/staff directory.*
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> *The Building Number should be entered as ‘000’ and the Room Number should be entered as ‘REMOTE’.*
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> *There is no need to distinguish a hybrid employee when entering the office location information. You will only need to enter their physical office location.*
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> *At this time, student employee office location does not need to be entered.*
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> *Email **[humanresources@calpoly.edu](mailto:humanresources@calpoly.edu)** and request that they add the Office Address type to the employee’s personal information.*
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> *Department Heads can make these updates if they have appropriate security access.*
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> *This activity is unrelated to the annual space survey. This business process is specific to maintaining employee office location/directory information up to date in the system.*
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> *Yes, as long as they are active in PeopleSoft, you will be able to update their office location.*
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> *No, this feature is currently not available.*
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> Email HR with the requested change. Do not submit an ITS ticket, as ITS cannot update SOL Staff Directory phone extensions.