IT Governance

Information Technology Management Council
 

Purpose

The Information Technology Management Council (ITMC), chaired by the Vice President for Information Technology and Chief Information Officer, is responsible for establishing the Vision, Priority and Pace of information technology initiatives within Cal Poly. 

The ITMC advises the President on technology decisions, including IT guiding principles, business technology needs, IT investments, IT strategy and policy. In this role of advising on business technology needs and IT investments, ITMC reviews and prioritizes large-scale projects in which technology is the recommended solution.

As information technology enables broad and diverse functions within Cal Poly, the governance structure must enable a broad and diverse perspective of those needs. To gain these insights and be inclusive, the ITMC will be structured to include six workgroups that represent the campus information technology interests. Those workgroups are:

Members

The ITMC consists of executive-level positions from across campus and workgroup chairs.

Voting Members

  • Bill Britton, Vice President for Information Technology and Chief Information Officer (Chair)
  • Mary Pedersen, Interim Provost and Executive Vice President for Academic Affairs
  • Cindy Villa, Senior Vice President for Administration and Finance and Chief Financial Officer
  • Keith Humphrey, Vice President for Student Affairs
  • Matthew Ewing, Vice President for University Development
  • Jozi DeLeon, Vice President for Diversity & Inclusion and Chief Diversity Officer
  • Renee Reijo Pera, Vice President for Research & Economic Development
  • Jim Maraviglia, Vice Provost, Enrollment Development and Chief Marketing Officer

Ex-Officio Members

  • Al Liddicoat, Chair of Administrative Solutions Workgroup 
  • Dave Dobis, Chair of Data Governance Workgroup 
  • Anthony Palazzo, Chair of Facilities Information Technology Review Board 
  • Sean Hurley, Chair of Learning & Research Technologies Workgroup 
  • Doug Lomsdalen, Chair of Security Workgroup 
  • Camron Dennler, Chair of Student Campus Computing Committee Workgroup 
  • Alison Robinson, Associate Vice President for Information Technology Services

Additional attendees may be invited to specific meetings so as to facilitate business. The term of office for membership is one year.
 

Meetings and Meeting Notes
The ITMC meets quarterly or more frequently as needed.
March 21, 2019
June 6, 2019
September 20, 2019
December 12, 2019
 



Administrative Solutions Workgroup

Purpose

The Administrative Solutions Workgroup reviews and prioritizes technology needs as they pertain to administrative enterprise applications. The workgroup ensures that project efforts align with institutional strategies, timelines and needs.

Chair and Members

  • Al Liddicoat, Academic Affairs (Chair)
  • Troy Weipert, Administration and Finance
  • David Mason, Academic Affairs
  • Rick Salomon, Student Affairs
  • Craig Nelson, University Development
  • Jessica Darin, Office of the President
  • Andrea Burns, Cal Poly Corporation
  • Alison Robinson, IT Services

Meetings and Meeting Notes

The Administrative Solutions Workgroup meets monthly or more frequently as needed.

March 6, 2019
April 11, 2019
May 21, 2019
June 18, 2019 - Canceled
July 19, 2019
August 21, 2019 - Canceled
September 17, 2019
October 15, 2019
November 19, 2019
December 17, 2019
 

Data Governance Workgroup

Purpose

The Data Governance Workgroup advises the ITMC on plans and strategies that enable Cal Poly to acquire, manage, analyze, share and govern all university data, regardless of source, use and media.

Chair and Members

  • Dave Dobis, Chief Data Officer (Chair)
  • Lynne Harrington, Director Data Management
  • Troy Weipert, Administration and Finance
  • David Mason, Academic Affairs
  • Rick Salomon, Student Affairs
  • Craig Nelson, University Development
  • David Valadez, Budget and Finance
  • Cem Sunata, Registrar
  • Terrance Harris, Admissions
  • Gerrie Hatten, Financial Aid
  • Margie Coolidge, Human Resources
  • Mauricio Saavedra, Institutional Research
  • Meghan Vomund, IT Services
  • Melinda Rojo, IT Services

Meetings and Meeting Notes

The Data Governance Workgroup meets monthly or more frequently as needed.

June 28, 2019
July 25, 2019
August 22, 2019
September 26, 2019
October 24, 2019
November 21, 2019
December 19, 2019  

 

Facilities Information Technology Review Board

Purpose

The Facilities Information Technology Review Board (FITRB) is comprised of ITS and Facilities Management and Development, partnering to address work resourcing, improve alignment of operations, and facilitate joint project management. In doing so, FITRB will improve and accelerate project delivery at Cal Poly. FITRB will work to deliver robust information to decision makers on the highest priority, university-wide goals, and work to save time and money.

Chair and Members

  • Anthony Palazzo, Facilities Planning and Capital Projects (Chair)
  • Doug Roberts, IT Services
  • Dale Kohler, IT Services
  • Kyle Gustafson, IT Services
  • Ryan Jones, IT Services
  • Troy Weipert, Administration and Finance
  • Rick Salomon, Student Affairs
  • Joe Borzellino, Academic Programs and Planning

Meetings and Meeting Notes

FITRB meets bi-weekly on Wednesdays or more frequently as needed.
 

Learning & Research Technology Workgroup

Purpose

The Learning & Research Technology Workgroup advises the ITMC on the plan and strategies for enterprise learning and research technology systems and services across Cal Poly. The workgroup advocates the adoption of new learning technology solutions and recommends when upgrades or decommissioning of current systems are needed.

Chair and Members

  • Sean Hurley, College of Agriculture, Food & Environmental Science (Chair)
  • Patrick O'Sullivan, Center for Teaching, Learning & Technology
  • College of Architecture & Environmental Design
  • Orfalea College of Business
  • Scott Hazelwood, College of Engineering
  • Bruno Ribeiro, College of Liberal Arts
  • Gregory Scott, College of Science & Mathematics
  • Zach Vowell, Kennedy Library
  • Keri Schwab, Academic Senate - Research, Scholarship and Creative Activities Committee
  • Jennifer Klay, College of Science & Mathematics, Ex-Officio
  • Alison Robinson, IT Services

Meetings and Meeting Notes

The Learning & Research Technology Workgroup meets monthly, except during the summer quarter, or more frequently as needed.

October 4, 2019
November 1, 2019
December 6, 2019
January 10, 2020
February 7, 2020
March 6, 2020
April 3, 2020
May 8, 2020
June 5, 2020

 

Information Security Workgroup

Purpose

The Security Workgroup is comprised of the Information Security Coordinators (ISC) appointed by the appropriate College Dean or Administrative area Vice President. Members of the Security Workgroup provide management oversight of information security within their respective areas and communicate security concerns directly with their faculty/staff.

Chair and Members

  • Doug Lomsdalen, IT Services (Chair)
  • Kelly Sebastian, Office of the President
  • David Mason, Academic Affairs
  • Troy Weipert, Administration and Finance
  • Rick Salomon, Student Affairs
  • Craig Nelson, University Development
  • Eumi Sprague, Cal Poly Corporation
  • Robert Crockett, College of Engineering
  • Richard Cavaletto, College of Agriculture, Food and Environmental Sciences
  • Debra Valencia-Laver, College of Liberal Arts
  • Derek Gragson, College of Science and Mathematics
  • Kristy Cutter, Orfalea College of Business
  • James Mwangi, College of Architecture and Environmental Design
  • Alison Robinson, IT Services

Meetings and Meeting Notes

The Information Security Workgroup meets quarterly or more frequently as needed. Meeting times vary.

January 9, 2019
April 10, 2019
July 2, 2019
October 3, 2019
 

Student Campus Computing Committee

Purpose

The Student Campus Computing Committee (SC3) advises on operational, planning and policy matters from a student perspective. This workgroup provides the student body with a formal means for advocating and identifying their technology needs to enable success in learning. 

Chair and Members

  • Camron Dennler, Computer Science (Chair)
  • Abibat Rahman-Davies, College of Liberal Arts
  • Carter Terranova, College of Architecture and Environmental Design
  • Isabella Roldan, College of Science and Mathematics
  • Michael Brazil, Orfalea College of Business
  • Nicole Hill, College of Engineering
  • Matthew Borda, College of Agriculture, Food & Environmental Science
  • Sarah Rutland, Disability Resource Center
  • Kendal Grossgold, Kennedy Library
  • Steven Pineda, Tech Group 1
  • Matthew Wallace, Tech Group 2
  • Brian Kragh, ASI Student Representative
  • Graduate Student
  • Alison Robinson, IT Services

Meetings and Meeting Notes

SC3 meets monthly, except during the summer quarter, or more frequently as needed.

October 1, 2019
November 5, 2019
December 3, 2019
January 7, 2020
February 4, 2020
March 3, 2020
April 7, 2020
May 5, 2020
June 2, 2020

 

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