Cloud Storage & Sharing (OneDrive & SharePoint)

Just like Email & Calendar, every Cal Poly student, faculty, and staff receive a OneDrive account with 5 terabytes of cloud storage. OneDrive is an app in the Office 365 suite that allows users to upload and share files and create and edit Microsoft Word and Excel documents via web browser, mobile, or desktop app. Faculty and staff also have access to SharePoint, Microsoft’s cloud storage and sharing app for teams. SharePoint document libraries enable collaboration by allowing teams and departments to seamlessly share and manage content. Both OneDrive and SharePoint allow multiple people to work on a document in real time, providing automatic versioning and document history. OneDrive and SharePoint are approved for the storage of Cal Poly Level 1 data (with the exception of payment card data and protected health information). Level 1 data is not permitted to be shared outside of the university.





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Faculty, staff, and students automatically receive a OneDrive account when their relationship with the university begins, as part of Office 365. For auxiliary departments (CPC, ASI) and others associated with the university, a request for an account must be submitted to the ITS Service Desk.   For students, faculty, and staff, this service is made possible through Cal Poly funds, with no additional charges. For CPC, ASI, and Affiliates, a OneDrive account is included in the cost of an email account. 




  • Students

  • Faculty

  • Staff


More Info

Office 365 is a web-based suite of apps for communication and collaboration, which also includes online versions of Word, Excel, PowerPoint, and Outlook.


Cloud Storage Guidelines




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